Author Instructions

HICSS solicits papers that emphasize advances in research and development in several areas of system sciences. Each paper must be submitted to a minitrack which is part of the 11 larger tracks. Make sure you understand the focus of the minitrack before submitting your paper to ensure you are submitting to the best possible fit for your research.

Each paper can only be submitted only to one minitrack. Papers submitted multiple minitracks may result in rejection without consultation with author.

HICSS papers must contain original material. They may not be previously published, nor currently submitted elsewhere. You may contact the Minitrack Chair(s) or Track Chair for guidance or verification of content. If you are not sure of the appropriate Minitrack, submit a preliminary abstract to the Minitrack Chair(s) or Track Chair via email for determination. If a paper accepted at HICSS was found to be unoriginal, it will be pulled out from the conference proceedings.

HICSS prohibits the addition of authors after initial submission/review, except in convincingly justified and extenuating circumstances. The Conference Chair must approve any additional names added. To seek approval, please send a written request to hicss@hawaii.edu.

Each author is limited to no more than 5 papers. Each of them should not appear as an author or co-author in more than 5 submissions.

Acceptance is based on a strict peer review in a double-blind process from June through August of each year. After a careful review, Best Paper Awards will be presented to the selected paper from each track in recognition of their superior research performance.

Paper Submission system will be opened on April 17. Apologies for the delay.

Important Dates for HICSS Submissions

June 15
Submission Deadline: For papers to be considered for the conference, authors shall submit a full paper by June 15, 11:59pm HST. The Paper Submission and Review Site is ready for submissions on April 15.

August 17
Decision Notification: Authors will be notified of acceptance/rejection by August 17, 11:59pm HST.

September 4
Resubmission Deadline for Conditionally Accepted Papers: Authors whose papers are conditionally accepted shall submit a revised manuscript by September 4, 11:59pm HST.

September 10
Decision Notification for Conditionally Accepted Papers: Authors of conditionally accepted papers who submit revised manuscript for reconsideration will be notified of acceptance/rejection by September 10, 11:59pm HST.

September 22
Deadline for the Submission of Final Manuscript: Authors will submit the final version of their manuscript for publication by September 22, 11:59pm HST.

October 1
Author Registration Deadline: At least one author of each paper must register by October 1. Papers without a registered author will not be scheduled for presentation at the conference and included in the conference proceedings. 

Submission Process

1. Prepare manuscript

  • Please prepare your initial manuscript using the Initial Format Specifications in word format or the LaTeX Format Specifications (Download zip) (Use Overleaf Template).
  • References and in-text citation should be in line with the format recommended by the Publication Manual of the American Psychological Association. The 7th edition is preferred.
  • List all bibliographical references in 9-point Times, single-spaced, and in an alphabetical order at the end of your paper. They do not have to be numbered.
  • The initial manuscript must not have author names. Author’s information must be removed from the Latex format.
  • Paper must not exceed ten pages (including references).

2. Submit initial manuscript as PDF to Paper Submission and Review Site

  • Paper submission system will be up and running on April 15.
  • In the paper submission form, please make sure that the list of authors that you enter is accurate. HICSS prohibits the addition of authors after initial submission, except in convincingly justified and extenuating circumstances.
  • Final date for submission is June 15, 11:59 PM Hawaii time.

3. Receive acceptance/rejection notification

  • The notification will be sent by August 17, 11:59 pm Hawaii Time.
  • If you do not receive your decision by August 20, please contact HICSS Conference Office immediately.

4. Revise paper Accepted with Modification Required (A-M) and resubmit to Paper Submission and Review Site

  • If your acceptance is A-M, you must make specified changes, and submit your paper for reconsideration, still without author names.
  • The revised version of the A-M papers must be submitted by September 4, 11:59pm Hawaii time.
  • Contact HICSS Conference Office at hicss@hawaii.edu if you do not receive a revised decision by September 11, 11:59 Hawaii time.

5. Secure funding and make visa/travel/hotel arrangement

  • Please complete and pay for your conference registration, then contact HICSS Conference Office via email at hicss@hawaii.edu to request an invitation letter. As visa requests can take several months, registrants are strongly encouraged to contact us the soonest possible.

6. Prepare final paper

  • Please prepare the final manuscript according to the Final Format Specifications in a word format or the Final LaTeX Format Specifications (Download zip) (Use Overleaf Template).
  • You are allowed to make minor changes before submitting for publication.
  • You must add author names, affiliations, and email addresses.
  • HICSS prohibits the addition of authors after initial submission, except in convincingly justified and extenuating circumstances. Conference Chair must approve any additional names added. To seek approval, please send a written request to hicss@hawaii.edu.
  • Authors’ information in the manuscript must match authors’ information that you submitted to the Paper Submission form at the time of submission. Paper metadata to be included in the Proceedings is generated from a record of your paper in the Paper Submission System.
  • Header, footer, and page number must be left out.

7. Submit final manuscript to Paper Submission and Review Site

  • Please follow detailed instructions for submitting final paper in your acceptance email message.
  • Submit your Final Paper anytime between September 12 – September 22.
  • Plan to provide ORCID iD of all authors. If you and/or your co-author(s) do not have one, it can be acquired free of charge at https://orcid.org/register. This process takes only 1 minute. Keep in mind that you can only register for an ORCID iD for yourself. You cannot do it for your co-author.

8. Register for conference

  • At least one author of each paper must register by October 1. Papers without a registered author will not be scheduled for presentation and included in the conference proceedings.

9. Present your paper IN PERSON at the conference

  • Papers without presentation at the conference will be removed from the proceedings. Online presentation is not an option. Exceptions will not be made. 
  • Depending on a number of papers in a session, a presentation should be 10-15 minutes. Each presentation should be followed by 10-15 minutes of Q&A and discussion.
  • Authors should plan to attend a meeting with Minitrack Chairs at 5pm on the first day of the conference. At this meeting, Minitrack Chairs will 1) provide an overview of how sessions will be conducted, 2) ​confirm the time allowed for each presentation, 3) coordinate logistics for the sessions.
  • When preparing slides to support your presentation, please use a minimum font size of 24 points. Preferred fonts include Verdana, Tahoma, Arial, and Helvetica. Lastly, please do not crowd your slides with texts.

 

Your Questions Answered

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Does HICSS support online or pre-recorded presentations?

Due to complaints received over the years, HICSS no longer allows online and pre-recorded presentations.

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When will the paper presentation schedule be released?

The presentation schedule will be posted on HICSS website by December 5. Note that the schedule is subject to constant updates.

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Will HICSS accept a request to schedule a paper presentation for a specific day or time?

It is not possible to accommodate requests to schedule a paper or session for specific days or times. We respectfully ask you to understand that the schedule must be set with the assumption that Minitrack Chairs and Presenting Authors will be attending the conference the entire three days of paper sessions. Please plan to attend the conference at least those three days, 8am-5pm.

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What will happen if I do not attend the conference to present my paper?

For your paper to be published in the conference proceedings, you are required to register for the conference by October 1 and attend the conference to present your paper. If you are registered, but do not attend the conference to deliver the presentation, your paper will be removed from the conference proceedings. The registration fee will not be refunded.

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Can I bring a guest to my paper session?

Conference registration fee does not cover guest participation. Participants are not permitted to bring family and friends to attend any conference sessions, social events, or catering functions at any time and for any reason. Appropriate guest passes are required for guests to attend a welcome reception, closing reception, keynote addresses, as well as commons areas where food and beverages are provided. They can be purchased through HICSS Online Registration system.

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When should I arrive at the conference?

Although the paper sessions start on the second day of the conference, a full program of symposia, workshops, and tutorials as well as a meeting with the minitrack chairs take place on the first day. We highly encourage you to attend these sessions.

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What is the recommended attire for the conference?

Conference attire will be casual and comfortable. Meeting room temperatures may be cool. Layered clothing may provide the greatest comfort.