Schedule for Minitrack Chairs

Now:
Prepare your Minitrack Call for Paper (CFP). This document should explain in detail the scope, purpose, and emphasis of the Minitrack. Be sure your CFP refers to the conference website so that authors can see the contents of the entire conference. If you set up a website for your Minitrack, please send the URL to the HICSS office (hiccs@hawaii. edu). We will add it to the description of your Minitrack on the HICSS site.

NOW – June 15:
Solicit papers. Abstracts are encouraged – but not required. Abstracts can be useful to you in several ways:
They give you an early indication of the topics of manuscripts that you will be receiving – which areas of interest will be covered, and which will not. This is much better than finding out in June, when it will be very difficult – if not impossible – to secure additional manuscripts.
They can show if you have inadequate coverage in a particular area. You can send out personal messages to those working in a particular area requesting a manuscript for consideration. Tip: Use some combination of personal notes, e-mail, and fax, as well as broader distribution mechanisms, including IS World if you are a member.
Give authors who submit an abstract to you careful guidance to make their paper more likely to be accepted. Tell them if you want them to re-direct or re-focus part of the manuscript to deal with certain issues. Get authors to submit manuscripts via our conference’s Peer Review site before paper submission deadline (June 15, 11:59 PM, Hawaii time). These submissions must be in publication format (maximum ten pages) and in line with the instructions to be posted on the HICSS web site. Author names cannot be included on this initial submission.

June 20:
Begin assigning Reviewers to each submitted manuscript. Designate at least 4 reviewers for each manuscript, including yourself. Make sure that reviewers post their reviews on the Peer Review site before review submission deadline (August 1).

July 25:
Follow up with reviewers. Remind them that reviews are due on August 1. Make sure that each paper receive adequate reviews.

August 15:
Record your decision (A or AM or R) for each submission in the Peer Review site. We will notify all authors of posted decisions by August 16. If you do not meet the Aug 15 deadline, authors are told to contact you by August 19. Your timeliness is important, especially for authors whose papers are accepted with mandatory changes (AM). Please give them adequate time to revise their papers. The revised AM papers must be submitted to the Peer Review site by September 4.

September 5-10:
Review the revised AM papers.

September 10:
Make your final decisions. On the Peer Review site, chage your decision from AM to A to indicate your Final Acceptance or R Rejection.

October 7:
Submit a one-page Introduction to your Minitrack to the Publication site as if it were a paper. The Introduction should not be merely an overview of abstracts of the papers, but should introduce the reader to the important issues that exist in the research area.